2024 DCIIA/SPARK Public Policy Forum

Speaker and Moderator Resources

June 4-5, 2024

We are delighted to have you participate in the upcoming Public Policy Forum hosted by the Defined Contribution Institutional Investment Association (DCIIA) and SPARK Institute. Thank you in advance for your time and diligence in preparing for this event. This page should be a helpful reference both for information you may need and information we need from you.

General Information

You are encouraged to attend the full conference. For those participating in panel discussions, the panel names and descriptions will be finalized following further discussion with your co-panelist(s) and moderator. Please plan to connect with your panel in-person at the Ronald Reagan Building in advance of your speaking timeslot. All speakers -- please be assembled and ready to go on 15 minutes in advance of your session and be prepared for audience questions at the end of your presentation.

Moderator Expectations

• Read and respond to communications from event staff to confirm schedules, gather requested materials, etc.
• Read Speaker and Moderator Guidelines and Expectations and guidelines around materials submission, presentations, etc. and submit requested information in a timely manner.
• Review and relay session guidelines and other information to speakers (to be provided by event staff)
• Draft outline or framework for session flow to help guide speakers in preparing for and presenting during the event
• Provide session title and brief description for use in agenda.
• Confirm with event staff whether slides will be used for the session and if so, coordinate gathering and reviewing slides. Slides should be created in template provided by event staff.
• Coordinate and attend 1-2 prep calls with all session speakers prior to the event to discuss content and session flow. (To be done with support from event staff.)
• Review any relevant research, white papers, etc. prior to the content prep call.
• If possible, promote the event and your role in it on social media.

Speaker Expectations

• Read and respond to communications from event staff to confirm schedules, gather requested materials, etc.
• Read Speaker and Moderator Guidelines and Expectations and guidelines around materials submission, presentations, etc. and submit requested information in a timely manner.
• Attend 1-2 prep calls prior to the event to discuss content and session flow.
• Review any relevant research, white papers, etc. prior to the content prep call.
• If possible, promote the event and your role in it on social media.

Conference Registration & Check-in

Speakers will be registered by DCIIA/SPARK staff and will receive a confirmation notice once registered. Please check-in at the registration desk onsite for last-minute details. You are welcome and encouraged to attend the entire conference.

Please notify us of any dietary restrictions or physical limitations you may have by emailing dciia@avivantpartners.com or by calling (201) 445-7007.

Meeting Location

The Public Policy Forum will take place at the:
Ronald Reagan Building
1300 Pennsylvania Avenue NW
Washington, DC 20004
Tel: (202) 312-1300

Overnight Accomodations

The DCIIA room block has been filled. Please find alternative hotel options listed below that are in proximity to the Forum's venue:

Hotel Washington

Grand Hyatt

Hamilton Hotel DC

Holiday Inn

Parking

Please see parking instructions and directions here. Please leave extra time to your schedule if driving due to security measures. Vehicles will be screened through a metal detector/belt and trunks will be searched for hazardous materials.

Airport

The closest airport to the Ronald Reagan Building is the Ronald Reagan National Airport (DCA). It is approximately 5 miles and 14 minutes by car/taxi. Alternately, Washington Dulles International Airport (IAD) is approximately 27.8 miles and 41 minutes by car/taxi from the Ronald Reagan Building.

Ground Transportation

Taxi
The average price for a Ronald Reagan National Airport (DCA) airport taxi to downtown DC is around $20 USD and the average price for a Washington Dulles International Airport (IAD) airport taxi to downtown DC is around $67 USD but additional charges may apply depending on your final destination, the number of passengers, use of toll roads, or the specific day you're travelling.

Subway (METRO) and Train
Closest Subway Station is Gallery Place-Chinatown (Green, Yellow & Red Lines)
Train Station: Union Station

Onsite Contact

Should you need to reach someone during the conference (June 4-5), please contact Mary Adams at (201) 445-7007.